Going paperless in professional offices, such as those of CPAs, sometimes could become inconvenient for the professional to work. When a CPA is working on a client’s tax return and needs to refer to prior year return, it is easy for her to look at the paper printout while working on this year return on the computer. However, if her filing system is paperless it would be very inconvenient for her, sometimes, to switch between screens to take a look at the prior year return and come back to this year return – back and forth. This could even result in use of more paper than before if the CPA ends up printing a copy of the prior year return to refer during the return preparation and then destroying it. That would result in her printing almost all her clients’ prior year returns and then destroying them because she has an electronic copy of the return.

The technology available at this time makes it easy to avoid this problem. Over time it has become more and more easier for CPAs to go paperless as some of these inconveniences have been addressed by the available technology.

A small investment can help CPAs resolve this problem forever and would save them all the inconveniences related to it. Windows XP allows the use of multiple monitors with one computer. This feature is already there in the Windows XP. However, the user would need to buy a special video adapter to attach to the computer to connect multiple monitors. Multiple means up to 10 monitors can be attached to one computer. There are numerous benefits of this convenience in Windows XP.

If all your prior client documents are already in electronic format on your server and you need to refer to several of them at once to work on a particular project, you could open each of those on separate monitors connected to the same computer. This would eliminate the need to switch between different screens each time you need to look at another document.

The set up for connecting additional monitors to your Windows XP computer is not very complicated. If you use a notebook computer you can use the feature of Dualview which is also available in XP. You can just connect an external monitor to your notebook and set up your XP, from Control Panel, for Dualview. The limitation with Dualview is that your notebook or laptop monitor would always be the primary monitor. The other feature, that of multiple monitors, allows you to set any of the monitors as the primary monitor.

Once you set up your computer with multiple monitors, you can eliminate one of the major inconveniences that staff faces in a CPA offices, that of referring to multiple documents from the file and having to switch between screens while working. Even if you have already become comfortable switching between screens on one computer, you may still want to test out this feature of multiple monitors and you may be pleasantly surprised by the ease it brings to your life. The details on setting up multiple monitors are explained on the Microsoft website.

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Would you like to run your own small business? Have you an idea for a small business but do not think that you could make it work? Are you bored of being an employee and yearn to become your own boss? Have you the required skills to run a small business? In this article I look at the type of skills that people need to possess to be able to successfully run a small business.

My name is Stephen Hill and I have been running my own business for around nine years now. Previously I had been employed by a major insurance company and even though I progressed well during my time there, I always wanted to run my own business, to choose my own hours of work and basically have no one to answer to etc.

I am now a speech coach helping people who stammer/stutter to achieve fluency and I also help people to promote their websites as a form of web marketer or web promoter.

I love what I do as it allows me to to take my children to school as well as to pick them up from school. I am able to watch their football and netball matches and attend their school plays and other functions.

I am not bound by what hours I work, for example nine to five. I sometimes work late at night when I do the web promotion work but have the day free to relax. This is not to say that I do not work hard, because I think that I do work very hard.

Self belief is an important skill required to be your own boss. If you have an inner belief and self confidence that you will make the business succeed, then you will have a great chance to make it work. There will be times when during a month you only earn a small amount of money but in other months you should earn quite a lot. Some people prefer to know exactly what their income will be each month and these people may struggle to be their own boss.

Discipline is another requirement if you are to be a success at running your own small business. It is very easy to become lazy and to watch too much television or to have an extra couple of hours in bed in the morning. Even though you may have nobody to answer to, you have to be of the character to ensure you put in the required amount of hours and work.

I also think it is important to have a positive attitude. There will be periods when business is slow, this is where you may start to think in a negative way. This can lead people into becoming very stressed and even depressed. By thinking in a positive way and by working even harder to attract more work is the only way to react in this situation. This of course is not that easy to do but in my opinion there is not enough time in the day to get depressed.

Lastly is the ability to always try and improve your own self and to learn from any mistakes you make. We all make mistakes which is fine and natural. There is again not enough time to beat ourselves up over these errors, all we need to do is to learn from them and to then move on. We should always be looking at ways of improving the business as well as our own knowledge. Standing still and treading water is no way to continue.

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Renting an office space is one of the important decisions in any business. It involves a long term commitment that will affect the company profit and loss. The following are some tips regarding office rental

1) Location and Price Range

Location is this first factor you need to consider. But what is a good location? It is definitely depends on your nature of business. Question yourself the following

Is it necessary to locate your office at Central Business District or Downtown? Having your office located at prime location definitely boosts the corporate image but at the same time, it cost you more.

Does your customer need to visit you often?
If your core customers need to visit your office often, it is preferably to be located near them.

Is it convenient for your employee?
Do not forget about the benefit of your employee. An inconvenient location with poor transportation facility will not only give them a low morale but it may also affect your company in employing good talents as well as retaining one.

As office rental rate is based mainly on location, you need to strike a good balance of prime location and the rental you are going to pay month. The saving in your rental can also go to your company marketing or prospecting budget that can bring in more income for your company.

2) Get the right size and the length of rental

This may sound commonsense but it is one of the most common mistakes that most tenants make. Question yourself the following

What is the size of the conference room? How many people it should able to accommodate?
How many manager or director MUST have an individual room? Individual rooms take up quite more space as compare to open space. Generally, open concept offices optimize the office space.

Does your company expect to grow within the next few year? You will need to cater for extra space for employing more staffs. Review your company expansion plan so as to determine the length of the lease.

Paying a profession space planner to fully optimize the office space will save you cost in the long run.

3) Check out the office and surrounding facility

Spend some time and effort on checking the office building and surrounding facilities before you sign on the dotted line. Question yourself the following

Is there a professional onsite building management?
Is there banking facilities near the building?
Does the parking facility suit you?
Talk to some of the tenants in the building to check out if there is any negative factor that they need to compromise?
What is the central air conditional operating timing?

4) Get Professional Realtor help
Getting a professional realtor in assisting you finding the right office space not only save you time as well as saving money. However, make sure you get a realtor that is specializing in commercial market and NOT in residential market or a realtor that do all kind of property. A specialize realtor that is focus in the location you identified can provide you with the different price range of different buildings. The realtor you selected must also be a good negotiator so as to get a good package for you. Remember your main focus is in your own business and not real estate, so leave it to a trusted professional for your real estate needs

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